Meal Count Recording

• Each day’s meal counts must be recorded by the end of the business day.
• Meal counts may NOT be recorded before you serve meals. For example, you cannot complete/enter meal counts for the day when children first arrive.
• Attendance logs, showing in and out times for children are NOT a substitute for meal count records. Attendance records are used to validate your meal counts.
• You may use the Minute Menu/KidKare In-Out attendance feature, Clarendon’s calendar keeper, or your own Sign-in Sign-out records.
• Meal counts are compared during claims processing to each child’s enrollment data, your license capacity, and any documentation/findings from home reviews before reimbursement.
• If you cannot enter your meal counts daily in the computer, use a Minute Menu/KidKare Weekly Attendance Worksheet to record meal counts by the end of each business day.
• Claim each child for no more than three (3) meal services per day of which one (1) meal must be a snack. You may claim a maximum of two (2) meals and one (1) snack OR two (2) snacks and one (1) meal per child.
• Notify Clarendon of a temporary change in a child schedule to avoid disallowances.
• Document when claiming a school age child when school is closed or when a child is too sick to go to school and is in your care.
• Always make sure that you are operating within your Department of Early Education and Care (EEC) license capacity and that Clarendon has a copy of your current license.